Centralized OHS Platform
Consolidates risk, accident, near-miss, inspection, training, and health data in a single database—eliminating fragmented record keeping.
Occupational Health & Safety Management System
An ISO 45001-aligned digital OHS solution that brings risk assessment, incident & accident management, training, field inspections, and health surveillance together on a single platform.
360°
OHS Visibility
Single Dashboard
All Records
Live
Reports & Dashboards
Overview of the OHS Module
Moves occupational health and safety processes away from “Excel, email, and paper forms” and makes every step—from risk analysis to field inspections—traceable, reportable, and audit-ready.
Legal Compliance & ISO 45001
Provides a compliant infrastructure for records, documentation, and monitoring aligned with OHS legislation and ISO 45001 requirements.
Proactive Risk Management
With hazard registers, risk matrices, and action plans, preventive measures can be planned before incidents occur in the field.
Field-Focused Approach
Captures real-time field conditions through inspection rounds, checklists, PPE assignments, and safety observations.
Shared Core: Integrated with System Management
Like all TOKU platform applications, the OHS module works integrated with organizational units, personnel, board management, standard file plan, and legislation management.
Unit & Location-Based OHS
- OHS records by organization/company, site, building, and department
- Separate risk, accident, inspection, and training plans for each location
Personnel & Assignments
- Definitions for safety specialist, occupational physician, and employee representative
- Tracking of PPE assignments, task allocations, and OHS responsibilities
OHS Committee & Decisions
- OHS committee decisions, meeting minutes, and action follow-up
- Sharing OHS performance reports with top management
Legislation & Standard File Plan
- OHS legislation, regulations, instructions, and procedures
- Digital filing structure compliant with the standard file plan
Risk Assessment and OHS Plan
Enables end-to-end management of hazard registers, risk analyses, and action plans—delivering a prioritized, traceable OHS risk management infrastructure.
- Hazard records by job, process, equipment, and chemical
- Risk scoring using parameters such as likelihood, severity, and exposure
- Linking risk classes, categories, and responsible units
- Defining preventive/corrective actions for each critical risk
- Tracking owner, target date, cost, and status
- Alerts and escalation mechanisms for overdue actions
- Flexible structure for different risk assessment methodologies (e.g., L-matrix, etc.)
- PDF/Excel export for fast sharing during audits and inspections
- Revision history and archiving of previous assessments
Accident, Near-Miss, and Incident Management
Standardizes accident, near-miss, and nonconformity records; focuses on reducing recurring events through root cause analysis and action management.
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1. Notification
Fast recording of accident, near-miss, or nonconformity reports from the field.
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2. Initial Response
Recording first aid actions, securing the area, and documenting temporary controls.
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3. Investigation & Classification
Detailing incident type, loss type, affected personnel, and equipment information.
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4. Root Cause Analysis
Cause-and-effect analysis, identification of root causes, and assessment of recurrence risk.
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5. Action Management
Assigning corrective and preventive actions, tracking due dates, and closing actions.
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6. Reporting & Lessons Learned
Sharing statistics, trends, and lessons learned to prevent similar incidents.
OHS Training and Competence Management
Plans mandatory and optional OHS trainings; tracks attendance, exams, and competence status per employee—instantly answering the question “Who took which training, and when?”
Training Plan & Calendar
Management of annual OHS training plans, classroom/online sessions, dates, times, and trainer information.
Attendance & Roll Call
Digital tracking of attendance lists, non-attendees, make-up sessions, and roll-call records.
Exams & Assessment
Post-training tests, pass scores, and identification of employees requiring refresher training.
Certification & Certificates
Full traceability of issued certificates, validity periods, and renewal reminders.
Field Inspections, Checklists, and PPE Management
Manages regular inspection rounds, checklists, nonconformity records, and personal protective equipment (PPE) assignments under a single structure.
Inspection Rounds & Checklists
- Periodic inspection plans by department, line, or facility
- Standard inspection forms and checklists
Nonconformity Management
- Recording nonconformities identified during inspections
- Fields for photos, descriptions, responsible person, and target date
PPE Assignment & Tracking
- Employee-based PPE assignment records and usage history
- Integrated structure with replacement date, period, and inventory management
Contractor & Visitor OHS
- OHS requirements for contractor companies and subcontractors
- Visitor records, briefing forms, and access rules
OHS Analytics and Dashboards
Transforms accident, near-miss, risk, training, and inspection data into meaningful OHS indicators by correlating them for management reporting.
Accident & Near-Miss Statistics
Frequency, severity, lost days, department/line-based distributions, and annual trend analyses.
Risk & Action Status
High-risk counts, overdue actions, and focus indicators for critical areas.
Training & Competence Dashboards
Training completion rates and competence statuses by employee, unit, and facility.
Inspection & Nonconformity Analysis
Areas with the most findings, recurring issues, and continuous improvement trends.
Gallery
Examples from dashboards, risk matrix screens, and field inspection reports.
Frequently Asked Questions
The module can be used standalone; however, it is also designed to integrate with internal control, smart factories, training management, and other TOKU solutions. This enables both OHS and operational processes to be managed from a single, connected platform.
First, we analyze your existing forms and reports. Then we adapt your risk, accident, inspection, training, and health records to the system. With a phased transition approach, you can start with a pilot unit and roll out across the organization in a short time.
Yes. Thanks to the facility-, location-, and building-based structure, you can report each location’s OHS data separately and also generate consolidated, group-wide reports.