Alumni Information System
An interactive alumni ecosystem that gathers up-to-date information on your graduates, tracks their career journeys, and strengthens the institution-alumni bond.
A Digital Backbone That Strengthens Your Connection with Your Graduates
The Alumni Information System is an interactive electronic database that keeps track of alumni's post-graduation education, contact, and employment information, fostering continuous communication between the institution and its graduates. It also provides a strategic infrastructure that works in conjunction with the institution's Interactive Information Backbone.
Current Alumni Profiles
Graduates can update their contact, education, and employment information from anywhere; the institution can also instantly view its up-to-date alumni map.
Career Support and Job Opportunities
Job postings, career events, and networking gatherings specifically for graduates are managed at the heart of the institution's career ecosystem.
Strong Alumni Network
The social networking structure strengthens relationships among alumni; it offers mentor-mentee programs and professional networking opportunities.
Data-Driven Corporate Reputation
Sector distribution, job placement rates, and global reach maps make the success of your programs quantifiable.
Common Core: Full Compatibility with System Administration
The Alumni Information System integrates with the System Administration core on the TOKU platform; it creates a sustainable alumni data model using unit, program, location, personnel, and regulatory structures.
Unit & Program Structure
- Graduate structure at the faculty, department, program, institute, and vocational school levels.
- Flexible structure supporting double major, minor and exchange programs.
User and Role Management
- Alumni, program director, career center, institutional manager roles
- Role-based authorization sets, secure login, and GDPR-compliant data management.
Interactive Information Backbone
- A data backbone that works in conjunction with corporate websites and other modules.
- Managing alumni content, including news and events.
Dynamic Page Generation
- Dynamic alumni lists, maps, and statistics pages based on filters.
- Automatic page generation for program-based "Where are our graduates?" content.
Alumni Database and Resume Management
It provides a manageable and reportable database that gathers graduates' education, contact, and career information in one place.
- Graduates can update their contact, address, education, employment, and skills information themselves.
- The organization maintains data quality and consistency through its approval processes.
- Multiple educational backgrounds and career paths are supported.
- Graduates can create and download professional CV templates through the system.
- It can generate corporate resumes featuring the company logo and program information.
- Standardized CV formats for use in HR processes.
- Search by program, graduation year, city, country, sector, company, and other criteria.
- The ease of finding graduates with specific skills.
- Generating targeted lists for collaborations, event invitations, and mentorship.
Career Opportunities and Business Networking Management
A career bridge connecting graduates with the industry and the organization: job postings, career events, and mentoring programs all in one platform.
Job Openings and Career Opportunities
It offers a centralized career platform where job postings specifically for graduates are published, and positions can be targeted according to programs and skills.
Career Days and Networking
Career days, industry meetings, alumni-student talks, and panel events are all linked to the Alumni Information System.
Mentor-Mentee Programs
Mentoring programs, where experienced alumni are paired with younger alumni or students, can be planned on a program-by-program or theme-by-theme basis.
Corporate Partnerships
It creates a database for internship, project, and employment collaborations between companies and schools, based on alumni profiles.
Alumni Communication, Community and Recycling Mechanisms
Maintaining continuous contact with alumni is one of the most effective ways to strengthen corporate brand value. This module systematizes the communication flow.
- Targeted announcements based on specific programs, graduation years, or countries.
- Communication infrastructure integrated with email, SMS or other channels.
- Distributing event invitations, news, and newsletters to alumni.
- The program organizes alumni communities based on city or area of interest.
- Alumni success stories, interviews, and exemplary career journeys.
- Ensuring a continuous flow of content within the institution-alumni-student triangle.
- A core data infrastructure for alumni donations, scholarship funds, and project support.
- Advisory boards, alumni committees, and areas for voluntary contribution.
Statistics, Reporting and Strategic Analysis
It transforms all data related to your graduates into meaningful indicators; enabling you to quantitatively track program quality and employment success.
Sector Distribution and Employment Rates
- Sectoral distribution of graduates (industry, service, public sector, entrepreneurship, etc.)
- Analysis of the time it takes to find employment after graduation and the employment rates.
Geographic Distribution and Global Map
- City and country-based graduate placement maps.
- Domestic and international distribution, visibility of the global alumni network.
Program-Based Performance Analysis
- Program-based employment, postgraduate education, and career advancement indicators.
- Reports serving as evidence for accreditation and quality processes.
Dynamic Report Screens
- Filterable charts, tables, and dashboards.
- Ready-made templates for board of directors and strategic plan reports.
Example Use Cases
Scalable use cases for universities, faculties, colleges, vocational schools, and large corporate academies.
1. University Alumni Network
Gathering alumni data from all faculties and departments under one roof; providing infrastructure for alumni-student meetings, career days, and donation processes.
2. Faculty-Level Program-Based Analysis
Reports that reveal which sectors and positions graduates of specific programs are concentrated in, providing data for curriculum development.
3. Corporate Academy and Company Graduates
Monitoring the certification and career advancement information of employees who have graduated from corporate training programs; talent pool management.
Gallery
Screenshots of graduate profile screens, search and filtering panels, geographic distribution maps, and report examples.
Frequently Asked Questions
No. It is suitable for universities, colleges, vocational schools, and large corporate academies. It can be used in any structure that requires long-term follow-up of graduates or certificate holders.
Graduates can update their contact, education, and employment information by accessing their profiles after logging in securely. The institution can optionally link these updates to an approval process.
It makes graduates' career achievements visible, and makes employment rates and global reach measurable. This strengthens your organization's reputation among both candidates and stakeholders.