Education Management System • Educatum360
A personalized, data-driven learning management system for each student, bringing together course planning, curriculum, application, exams, surveys, and reports on a single platform.
A New Era in Digital Education Management
Educatum360 brings together all the training needs of organizations on a single platform, digitizing course planning, curriculum development, registration management, exams, surveys, and reporting processes end-to-end.
One Platform • All Trainings
It manages face-to-face, hybrid, and online training under one roof, in the form of courses, seminars, certificate programs, and professional development training.
Personalized Learning
It monitors student performance using data analytics; and provides personalized content and recommendations based on their pace, needs, and past performance.
Data-Driven Decision Support
By combining data such as enrollment, attendance, exams, surveys, and feedback, it allows you to base educational policies on quantitative data.
From Google Forms to a Professional Platform
It leaves behind cluttered forms and Excel structures; saving time and reducing errors with automatic categorization, filtering, and reporting capabilities.
Common Core: Full Integration with System Administration
Educatum360 works in full integration with the System Administration core on the TOKU platform: it uses the unit, location, instructor, staff, board, and regulatory structure together.
Unit & Location Structure
- Faculty, institute, center, company, department-based educational frameworks
- Flexible structure with location definitions (campus, city, online, etc.)
Instructor & Staff Management
- Instructor descriptions, areas of expertise, and course assignments.
- Distinctions between in-house instructors, external instructors, and guest speakers.
Legislation & Standards
- Fields for official education programs and courses approved by the Ministry of National Education/e-Government.
- Data collection and storage infrastructure compliant with the Turkish Personal Data Protection Law (KVKK).
Report Templates & Documents
- Transcript-like course completion outputs
- Participation certificate, diploma and supplementary report templates.
Course Description and Curriculum Management
It simplifies the processes of course creation, curriculum development, and content management; allowing you to define trainings in detail from a single screen.
Education Definitions
- Training/course name, category, level, target audience, and objectives.
- Short description, detail page content, cover image, and slogan.
Curriculum Development
- The hierarchical structure of units, topics, and lesson plans.
- Add videos, presentations, documents, articles, and links for each topic.
- Unit-based midterm or final exam assignment (e-exam)
Course Type & Location
- Defining in-person, hybrid, or fully online courses.
- Adding location information such as "Mersin, Antalya, Ankara, Online"
Duration, Dates, and Quotas
- Determining the start and end dates and times.
- Application period, course duration (hours), and capacity definitions.
Payment and Pricing
- Course fee, currency and payment details.
- Receipt uploading or online payment integration (optional)
Required Documents
- Defining mandatory documents such as "payment receipt, ID card, diploma, driver's license"
- Trainees can upload their documents to the system online.
Trainee Registration and Application Management
It provides a secure and standardized structure for application forms; it automates the approval, rejection, and document completion processes.
- Fields such as Name, Surname, Turkish National Identity Number, email, phone number, password, etc.
- Authentication via Mernis integration (optional)
- Document upload and missing document warnings during the application process.
- A single panel for pending, approved, and rejected applications.
- Conditional approval options (e.g., automatic approval when the document is complete)
- Automatic email notifications depending on the situation.
- Customizable consent, refusal, and informational messages.
- Assignment of satisfaction and content evaluation surveys.
- Correlation of survey results with reports
Reports, Analytics and Training Performance
It transforms all data—from enrollment status and course completion rates to geographic distribution and category-based interests—into meaningful dashboards.
Registration Statuses
Track all enrollments, pending approvals, approved, rejected, course start and completion numbers from a single panel.
Completion & Success Rates
Midterm, unit exam, and final exam success rates; course-based and category-based completion statistics.
Geographic & Category Analysis
An analysis of which courses are preferred in which cities and regions; popularity analysis of categories such as sports, health, and vocational training.
Quota and Quota Management
Occupancy rates, waiting lists and additional slots; automatic alerts for filled courses and waiting list management.
Survey Results & Development
Instructor performance, curriculum quality, and overall satisfaction scores; action plans for continuous improvement.
Support, Communication and Notification Infrastructure
Seamless communication between trainees, instructors, and management is strengthened through support requests, announcements, and automated notifications.
Support Module
It provides a central channel where trainees can ask questions to instructors or administrators, and where support requests are collected and answered.
Multichannel Notification
Application status, exam dates, course changes, and other critical information are instantly communicated via email, SMS, or in-app notifications.
WhatsApp / Phone Integration
For organizations that wish, a hybrid support structure that enhances user satisfaction can be achieved through WhatsApp line or call center integration.
Mass Announcements & Reminders
One-click notifications for all course participants; automatic reminders for class schedule, exam date, and application deadlines.
Example Use Cases
It offers a flexible structure that can be quickly adapted to different scenarios for municipalities, universities, sports federations, and private companies.
Level Pickleball Coach Course
Instructors support the curriculum with videos and documents; participants upload their documents online, and feedback is collected through exams and surveys at the end of the course.
Occupational Health and Safety Course
In high-participation courses offered in both in-person and online formats, registration and attendance processes, as well as the examination and certification structure, are managed from a single panel.
Vocational Training Programs (Approved by the Ministry of National Education / e-Government)
For courses requiring official approval, the necessary communication and document management is structured to include trainee documents, application requirements, and certification processes.
Gallery
Example screenshots of course lists, registration screens, curriculum management, exam and report boards.
Frequently Asked Questions
Educatum360 is more than just a form tool for collecting applications; it's a professional training management platform that manages the entire process from application to course completion and certification. It automatically categorizes, filters, and generates reports on applications, making every step of the training process traceable.
No. It can be used for in-house training, public courses, and certified professional programs. It is suitable for public institutions, private companies, universities, and training centers.
Yes. You can import student, course, and exam data in bulk from your existing Excel, CSV, or other data sources. This way, you can consolidate your historical data into a single platform without losing any of it.