Technology Summit 2023
We successfully held one of Turkey's largest technology conferences over three days with 2,500 participants.
2,500 Participants
50 Speakers
4.9 Satisfaction
Event & Project Management
Organization Management System
Manage all your organizational processes in one platform, from event planning and participant management to resource allocation and budget tracking. Professional event management solution.
500+
Successful Event
50K+
Participant
98%
Success Rate
Organization Control Center
12 Active Activities
Upcoming Events
15
MAR
Technology Conference 2024
Istanbul Congress Center, 500 Participants
Getting ready
22
MAR
Digital Transformation Seminar
Online Platform 1,200 Participants
Confirmed
28
MAR
Annual General Assembly
Sheraton Hotel 150 Participants
It is planned
Comprehensive Organizational Solutions
All the tools you need for professional event management.
Event Planning
Professional planning with detailed timelines, task assignments, and milestone tracking.
- Gantt chart planning
- Task assignment and tracking
- Critical path analysis
- Automatic reminders
Participant Management
Integrated systems for online registration, invitation delivery, and participant tracking.
- Online registration form
- QR code invitation
- Check-in system
- Participant statistics
Resource Management
A centralized system for venue, equipment, personnel, and supplier management.
- Venue reservation
- Equipment tracking
- Personnel planning
- Supplier management
Budget Tracking
Real-time cost tracking, expense analysis, and ROI calculations.
- Budget planning
- Expense tracking
- Cost analysis
- ROI reports
Contact Center
Multi-channel communication management via email, SMS, and push notifications.
- Mass information
- Personalize messages
- Automatic announcements
- Social media integration
Analytics & Reporting
Detailed performance analyses and customizable reporting systems.
- Participation reports
- Satisfaction analysis
- Performance metrics
- Trend analyses
Event Types
Customized solutions for all types of organizations.
Corporate Events
Corporate Event Management
Professional event planning solutions for conferences, seminars, company meetings, and corporate celebrations.
Conferences & Seminars
Comprehensive management for large-scale conferences.
Business Meetings
Board meetings and general assembly organizations
Award Ceremonies
Achievement awards and recognition events
Corporate Event Schedule
3-Month Planning Phase 1 - Concept
Goal setting, budget planning, venue research.
4 weeks
Phase 2 - Planning
Program planning, speaker invitations, sponsorship agreements.
6 weeks
Phase 3 - Implementation
Registration processes, Marketing campaign, Logistics preparation
2 weeks
Phase 4 - Event
Live gameplay, technical support, instant feedback.
1 day
Educational Activities
- Workshops
- Training seminars
- Certification programs
- Online courses
150+ Successful Trainings
Marketing Events
- Product launches
- Trade fair organizations
- Roadshows
- Customer meetings
200+ Marketing Events
Social Activities
- Gala nights
- New Year's celebrations
- Team building
- Networking events
300+ Social Events
Digital Events
- Webinars
- Virtual conferences
- Hybrid events
- Online workshops
500+ Digital Events
Resource Management
VenueŞn manages all resources, from equipment and personnel to suppliers.
Resource Allocation Panel
Usage Rate: 78%
Venues & Places
12 Locations 8 Available 4 Reserved
Istanbul Congress Center 500 people available
Ankara Hilton Ballroom: 300 people reserved .
Izmir Fairgrounds are suitable for 1000 people.
Technical Equipment
45 Equipment 32 Available 13 In Use
Sound System Pro-X 500W in Use
LED Projector 4K Available
Wireless Microphone Set, 8 Channels Available
Staff & Team
28 Staff 15 Available 13 On Duty
Event Coordinator Senior on Duty
Technical Support: 2 people available.
Flight attendants available (6 people )
Smart Resource Planning
AI-Powered Optimization
Optimal resource allocation and collision avoidance with artificial intelligence.
Automatic Booking
Availability check and automated booking system.
Usage Analytics
Resource utilization rates and efficiency analyses.
Proactive Alerts
Resource conflicts and availability warnings
Resource Calendar
March 2024
15
16
17
18
Budget & Cost Management
Real-time budget tracking and cost optimization.
Comprehensive Financial Management
Budget Planning
Detailed budget categories and cost estimates.
- Category-based budgeting
- Prediction based on past data.
- Scenario analysis
Expense Tracking
Real-time expense tracking and approval processes.
- Digital invoice management
- Automatic categorization
- Approval workflows
ROI Analysis
Financial evaluation of event success
- Cost-benefit analysis
- Cost per participation
- Income tracking
Financial Statement Summary
2024 Q1
450,000
Total Budget
285,600
Spent
164,400
Remainder
Budget Utilization 63.5%
Target 60% - Attention required.
Category-Based Distribution
Venue & Location ?125,000 44%
Catering & Catering 85,000 30%
Marketing ?45,000 16%
Technical & Equipment 30,600 10%
Success Stories
Events realized with TOKU Organization Management
Conference
Institutional
Global Management Meeting
Multinational's strategic meeting, held in a hybrid format, brought together 300 executives from 15 countries.
300 Managers
15 Countries
98% Participation
Launch
New Product Launch
We held a spectacular launch event for our innovative product, showcasing it to media and industry representatives.
800 Guests
45 Media
2M Reach
Start Professional Organizations
Elevate your events to a professional level with the TOKU Event Management system. Manage all processes from planning to results in a single platform.
15-Day Free Trial
Specialized Training
24/7 Support