Continuing Education Center • Trainee System
A modern training platform designed for public institutions and private companies, integrating course planning, online application, training tracking, exam and survey management in a single panel.
Digital Continuing Education and Course Management Infrastructure
The Trainee System Module enables the digital delivery of training programs, online trainee registration, and end-to-end monitoring of training processes. Public institutions and private companies can plan their in-house training, track employee training, and manage exams and satisfaction surveys from a single panel.
Online Registration and Application
Trainees complete their applications digitally; application approval processes and quota management are automated.
Educational Content and Programs
Course content, lesson plans, instructor information, and exam schedule are published and updated through a single system.
Continuation, Success and Evaluation
Student attendance, grades, exam results, and survey feedback are tracked digitally.
Corporate Training Ecosystem
It becomes possible to report on how much training each trainee received, how much training each instructor provided, and the effectiveness of the programs.
Continuing Education Integrated with Common Core
The Continuing Education Center module integrates with the TOKU System Management core to consolidate the unit, location, instructor, and participant structure.
Unit & Location Infrastructure
- Course designs are based on institution, unit, center, branch, and location.
- Management of classrooms, halls, and training spaces within the system.
User & Role Management
- Trainee, instructor, unit head, center manager roles
- Role-based authorization and auditable transaction logs.
Content & Communication Integration
- Integrated structure with announcements, news, FAQ and contact modules.
- Website community and event management with data sharing.
Module Structure and Function Map
The entire structure, from notifications to trainee management, is designed to be modular, expandable, and reportable.
- Announcements: Newly opened courses, date changes, and important information.
- News: News, success stories, and press coverage related to the center's activities.
- Instructor Profiles: Instructor profiles, areas of expertise, resumes, and contact information.
- Courses assigned to instructors, total training hours delivered, and performance indicators.
- Photo Groups & Photos: Educational environment, classrooms, events.
- Video Groups & Videos: Introductory videos, sample lesson recordings, interviews.
- Training Groups: Categories (personal development, professional training, corporate training, etc.).
- Training Programs: Course descriptions, duration, capacity, fees, dates, and location information.
- Participant Profile: Participant information, contact details, and educational background.
- Absences: Course-based attendance/absence records and warning thresholds.
- General Information: Introduction to the center, its mission, vision, and organizational framework.
- Frequently Asked Questions: FAQs regarding application, fees, cancellation, and certification processes.
- Communication: Application support is integrated with a communication structure including phone, email, and forms.
Course Life Cycle: From Application to Certificate
The Continuing Education Center module manages the course lifecycle end-to-end: planning → definition → announcement → registration → execution → assessment → certification.
1. Course Planning
The organization designs the course by clarifying information such as target audience, content, instructor, duration, and location.
2. Identification and Announcement
The course is defined in the training programs module and announced via web and notification channels.
3. Application & Registration
Trainees apply online; approval, waiting list, and cancellation processes are managed through the system.
4. Training Process
Lesson planning, attendance taking, content sharing, and instructor-student interaction are all conducted through the platform.
5. Exam and Evaluation
Course effectiveness and student success are measured through exams, quizzes, and assessment tools.
6. Survey and Feedback
Satisfaction surveys and free feedback forms are used to identify areas for improvement.
7. Certification and Reporting
Those who successfully complete the course receive a certificate; individual and institutional reports are generated.
Trainee Experience and Attendance Management
Simple, accessible, and mobile-compatible screens provide trainees with a transparent flow of information and a strong tracking experience throughout the training.
Trainee Panel
Students can view their training courses, class schedule, exam dates, and attendance records all on a single screen.
Attendance & Absence Tracking
Attendance records, absence limits, and warnings are implemented on a per-lesson basis, making them transparent for both students and administrators.
Exam and Results
Exam results, passing scores, and certification requirements can be tracked instantly from the trainee's panel.
Instructor Performance and Content Management
It offers a structure that simplifies course management, content uploading, exam preparation, and feedback processes for instructors.
- List of courses offered, lesson plans, and course content.
- Trainee lists, attendance screens, and exam description tools.
- Instructor-based training hours, number of courses, and satisfaction scores.
- Linking presentations, documents, videos, and supplementary materials to the courses.
- Participant access logs and content interaction reports.
- Automated summaries from satisfaction surveys and free reviews.
- Data-driven feedback for instructor development plans.
Reporting, Analytics, and Corporate Impact
It makes the outcome of your continuing education investments measurable at the course, instructor, student, and institutional levels.
Educational Effectiveness
- Course completion rates, success distributions, and satisfaction scores.
- Program-based benchmarks and trend analyses.
Trainee and Instructor Statistics
- Trainee application/registration rates, absenteeism statistics
- Total training hours per instructor, number of courses, and satisfaction indices.
Corporate Training Map
- Training distribution based on unit, location, and title.
- Data support for competency matrices and development planning.
Gallery
Sample images of course application screens, student dashboards, instructor panels, and reporting screens.
Frequently Asked Questions
It is suitable for public institutions, municipalities, universities, professional associations, and private companies. Both in-house training and courses open to external participants can be managed through the same infrastructure.
Course applications, registrations, attendance, exam results, survey responses, student training hours, instructor training hours, and much more can be tracked through detailed reports.
Yes. The Websites Community integrates with other modules such as the Learning Management System, Student Affairs, and Alumni Information System to digitize your institution's educational ecosystem end-to-end.